How we reengaged with Lost Leads and 7 ways you can too.

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The Why, When, where and How of Lost Leads.

The hard sales lessons we learned as we built one of India’s fastest growing startups.

When we started Verloop a year and a half ago, we had no sales or marketing experience. We still don’t to a large extent, we don’t have a full-time sales employee. We were just three engineers with a passion for coding and conversational automation, trying to make a difference. And some money.

We stumbled multiple times and often tripped over our own shoes trying to get to the finish line. But the sales process persevered, and today with 500+ clients to our name we’re ready to talk about our lessons learned.

We excelled at converting our leads once we got them, but through the ups and downs, we also identified several major holes in our sales funnel which were causing our leads to get lost or die.

But what is a dead or lost lead? Industrial Marketer defines it as

A lost/dead lead is a lead that did not convert into a sale and that has been parked in a marketing wasteland. They might remain on a generic email marketing list but they are all-too-often stranded without any deliberate strategy for re-engaging them.

To understand how to increase how we reduced these gaps and began to nurture these lost leads, we need to understand why they happened to begin with. Through our learnings, we identified what we call “the Seven Sins of the Sales Process”, read below.

1. Lack of Awareness

Customers don’t always know everything about your product or the industry and are likely to back out of the sales process if they don’t. To counteract this, you should make it as easy as possible for them to find the information. Unlike an onhand salesman, your website isn’t dynamic when it comes to fielding questions, so preempt the required answers and insert it into your sales media. (Brownie points if you do it outside an FAQ page.)

2. Lack of Budget

Your clients probably backed out because they didn’t have the cash flow to fund the investment into your product. The problem in this instance falls into one of two categories; Either your product is too expensive or their budgets are too small.

3. Loss to a competitor

Sometimes you lose your customers to a competing company, so the lead goes cold. This could be for a variety of reasons, from bad customer experience to an active poaching attempt, but losses to competitors are some of the most important reference points when you want to improve your lead rejuvenation.

4. People buy from people

In a world of indistinguishable or similar products like Coke vs. Pepsi, Wendy’s vs. McDonalds or more controversially iOS vs. Android, people and companies tend to buy products from people and companies they like.

Maya Angelou unwittingly summed up company culture beautifully.

“People will forget what you said. People will forget what you did. But people will never forget how you made them feel.”

5. Missing features

You may have all the features you think your customer needs, but if you don’t have what your customer think they need, your sale will probably fall through. You may have excluded the feature because no one uses fax machine anymore, but if your clients are American hospitals, you’re losing a lead.

6. Competing priorities

Decision makers in companies are flooded with information every day and have a range of priorities with varying degrees of urgency.

Business Trends mimic the properties of dry grass; they’re extremely hot, but only for a while.

Your customers may have to put off certain business decisions because of important matters beyond their means, and your sales reps might give up on them because of it.

7. Sales Cracks

“The most imperfect part of a machine is often the man who runs it.”

Sales Representatives have difficult jobs. They’re often burdened by blame, work long hours and handle multiple clients at the same time. It’s no surprise when they occasionally slip up, drop someone off the sales list or lose a lead because of a delayed response.

Having problems isn’t that much of a problem; it’s doing nothing about them even when you know they exist that leaves most companies in the midst of mediocrity.


Both as a company and an individual marketer, and you should take a step back at regular intervals to see how you can plug any leaks, predict any future failures and fix them.

All the seven problems have immediate solutions though, as we’ve listed below.

1. Track Lead Changes

On average companies lose 30% every year of their leads to “decay”. Decay refers to leads that go cold because of changes in contact information, like phone numbers, email addresses or employer information.

With outbound marketing, certain leads you acquired and nurtured may leave their current jobs or move find better opportunities. This may seem like an impossible sale but it is, in fact, one of the best closing opportunities you may get.

A post-employer-change is when a buyer is the most open to new solutions.

A person who just switched jobs has an empty inbox, so reproaching them establishes a first mover advantage and cements a sense of loyalty between you and the buyer.

Now, instead of simply having had the lead fall off the map, you’ve created an even stronger relationship between your company and the client. You now have their full attention, make good use of it.

2. Lead Nurturing Educational Content

In an ideal world, your website replicates your sales rep. It should be never-yielding, always ready and filled with relevant information about your product.

More often than not, this isn’t the case. And on the odd chance, it is, the content is stuffed in a 12 page long FAQ format. Research has shown that information assimilation is the highest when displayed by way of video or live conversation and lowest through plain text.

At this point, we as a team decided to eat our own dog food, and trained our Verloop bot to answer FAQ’s and engage with visitors. This led to a 28% increase in our lead generation.

Leads are lost because the appropriate information wasn’t available at the appropriate time. Create campaigns with interactive content that serves the purpose of educating your clients. Customer testimonials, call-to-action buttons that link to talking points and competition analysis all help narrowing the knowledge gap.

3. Financial focus, ROI, Total cost of ownership

One of the biggest setbacks to adopting technology comes in the way of cost. Companies want to run state-of-the-art everything, but don’t do so. Leads back out of becoming sales for two reasons; because they either can’t afford it, but more often because they don’t see an equitable return.

To tackle this, focus on the Return on Investment (ROI) that your company provides instead of just the price. Include practical examples of previous clients, or more conceptual pieces that focus on more broad fiscal benefits such as reduced downtime and total cost of ownership (TCO).

If you know your leads’ budget is $500, but your product costs $600, they’re probably going buy from your cheaper competitor. But if you talk about how your $600 product creates $1800 in sales for them, it’s a more convincing pitch for them to put that extra $100 in.

4. Branded Nurturing

As a sales rep, losing customers to a competitor is one of the most disheartening experiences you’ll have. It’s understandable why after putting so much work into a lead only to have them choose your rival, salespeople consider the lead dead.

But these losses also present themselves as opportunities. Recurring contact with your lost leads can tell give an industry-analysis level understanding of your competition. By talking to your leads, you can understand what your competitions core offerings, pain points, strengths and weakness are.

Enroll these leads into a specific nurturing program that talks about your new product offerings, explicit feature differentiators, and special discounts.

For the most part, we use Polymail to hack our way into creating drip marketing campaigns. It helps reach our customers better, track communication and aids collaboration between our sales and prod teams.

This way, if they ever think of switching between products, our sales rep can give them a personalized, more relevant pitch since we know exactly what they wanted, what they didn’t get and what you can give them.

5. Product Road Map

A product roadmap communicates direction and progress to internal teams and external stakeholders.

In a ‘feature’ market, it isn’t enough to keep up with the curve, you have to be ahead of it.

A roadmap is simply a management document to ensure an alignment of business goals and product design.

We’ve experimented with a couple of options, but at the end of the day, the Verloop team unanimously decided on Aha! for our roadmap requirements. We use Aha! to collate all our prod processes and information together in one place to help the team stay on the same page.

Like us, your product team probably had a good reason to drop certain and include others. Having a roadmap at your disposal can make the difference between a successful pitch and an assumed failure from your clients perspective.

However, if your customers’ intuition is correct and your product could really use the mentioned feature, it is imperative it gets implemented. If they’re ready to give your product a pass because of it, there’s a very real chance you’ve been losing customers because of it. After implementing these changes, make sure you communicate these updates to your existing customers.

6. Time Bound Promotions

Once you’ve gotten your customers attention, you don’t want to let it go. The way to make sure of this is by incentivizing them to act as soon as possible.

Time-sensitive promotions are the most commonly used version of this phenomenon, by giving your lead a limited time to take advantage of an offer, you push them to convert them into sales as soon as possible.

These offers can be in the way of discounted pricing, add-on packages, additional customer service benefits or extended warranties. These methods can also be used in email campaigns, to push warm leads into making a purchase, along with re-engagement for lost leads.

7. Survey Trick

The ultimate tool for re-engaging lost or dead leads, is by a simple mail survey that identifies which of the above problems your customer has run into.

We use LeadSquared as our CRM tool for faster lead management and conversion optimized landing pages. To identify the recipients of this survey, LeadSquared sorts through our leads and identifies “lost” leads based on a predetermined period (usually 3 months) of client-side noninteraction.

If you’re a company that has under 100 leads, you can maintain a working CRM manually on an Excel sheet too.

After you create the list of dead or lost leads, all you need is a trigger for re-engagement. Triggers are a way to reconnect with lost leads, in a manner that is unobtrusive and interesting.

There are two types of triggers, artificial and natural.

Natural triggers include new executives, customer announcements, company expansions, product announcements, new campaigns, successful fiscal quarters/years, awards, additional funding or press coverage.

Anything that the company is proud of, is an entry strategy for you to slide into their inbox. Drop them a mail, (preferably without a sales pitch so it seems genuine) and congratulate them on their accomplishment. Once they reply, you can use a variation of an artificial trigger to see where they stand.

For an artificial trigger, the plan is fiendishly simple. All you have to do is send them a simple email that holds a mini-survey.

Here’s a sample of the email.

This policy of artificial triggers helps you in three distinct ways.

  1. You now know the junction at which your customer stands.
  2. You identify the deficiencies in your sales process/website depending on which options they select.
  3. You learn how to improve your sales pitch in the future, and based on their response what the strategy is to move forward in the sales cycle.

Also, huge shoutout to Flock for aiding our sales and marketing teams. We’re huge fans of their available integrations!


I hope this article helped you with your current sales efforts. If you have any doubts or you want to talk, feel free to hit me up on Twitter.

One of the largest and most encompassing reasons companies lose leads is due to a lack of accurate and timely interaction with the client.

Verloop automates FAQ, lead capturing, lead qualification, demo scheduling or subscription sign-ups, the always-on bot guides your prospects like they were talking to your best sales rep.

Sign up now if you’re ready to attach a hyperdrive to your marketing and sales efforts.


 

About the author

Gaurav Singh

Founder of Verloop. Lower the cost of failure.

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